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     Instructions to the Authors


 

CATEGORIES OF ARTICLES |  PREPARATION AND SUBMISSION OF MANUSCRIPTS |  MANUSCRIPT ARRANGEMENT AND CONTENTS JOURNAL POLICIES |  Contributors' form

 

 CATEGORIES OF ARTICLES  Top

The Editors invite contributions to the following sections of the Journal:

  • Editorials
  • Review articles
  • Original Research articles
  • Short Communications
  • Clinical Case Reports
  • Medicine and society
  • Medical education
  • Speaking for myself (ourselves)
  • Correspondence

1. Editorials will be signed. These are usually solicited but unsolicited material may also be considered (approx. 1000 to 1200 words). A maximum of 12 references may be included. Editorials should normally not have tables and figures.

2. Review articles: These provide an in-depth review of a specific topic. Authors should preferably be working in and have published papers in the area being reviewed and have sufficient expertise to critically evaluate the relevant literature. Appropriate use of tables and figures is encouraged. Where relevant, key messages and salient features may be provided. Review articles are usually solicited by the Journal, but unsolicited material will also be considered (approx. 3000 to 4000 words).

3. Original articles: These scientific reports give results of original research. These should have a structured abstract and should follow the IMRAD (Introduction, Methods, Results and Discussion) format (approx. 2000 to 3000 words). Reports of randomized controlled trials should conform to the CONSORT statement on reporting such trials (www.consort-statement.org). We encourage reports of diagnostic tests to be accompanied by the STARD flow diagram and checklist (www.clinchem.org/cgi/content/full/49/1/1), reports of meta-analyses of randomized trials to be accompanied by the QUOROM flow diagram and checklist (www.consort-statement.org/QUOROM.pdf), and meta-analyses of observational studies to be accompanied by the MOOSE checklist (www.consort-statement.org/MOOSE.pdf).

4. Short Communications: These are brief reports on original research (approx. 1200 to 1500 words). A short report may include up to 3 tables or figures and 15 to 20 references.

5. Clinical case reports: These are brief descriptions of a previously undocumented disease process, a unique unreported manifestation or treatment of a known disease condition, a unique unreported complication of treatment, a case that generates a new hypotheses or helps understand possible pathophysiological processes (approx. 700 to 1200 words). These may be accompanied by one relevant photograph.

6. Medicine and society: These articles discuss any issue related to healthcare, which may have important social, economic or political dimensions (approx. 2000 words).

7. Medical education: This section includes articles on original research in ‘Medical education’ including the use of new techniques and teaching aids, the design of curricula and evaluation of current educational practices. Brief reviews in the field of medical education are also considered (approx. 1000 to 2000 words).

8. Speaking for myself (ourselves): A personal viewpoint on any aspect of healthcare in India. This provides a forum for airing individual views on different facets of debatable and topical subjects in healthcare (approx. 1500 to 2000 words). Though references may be provided where appropriate, the focus is on personal views and interpretations.

9. Correspondence: This includes readers’ comments on articles published in the Journal during the previous 6 months. Short studies, observations and opinions may also be submitted (approx. 300 to 500 words with a maximum of 1 table or figure and 10 references).

 

 PREPARATION AND SUBMISSION OF MANUSCRIPTS Top

Manuscripts should be prepared in accordance with the ‘Uniform requirements for manuscripts submitted to biomedical journals’ of the International Committee of Medical Journal Editors (ICMJE) (last updated in 2004, www.icmje.org). A recent issue of The Journal should be consulted while preparing manuscripts.
Three complete sets of the manuscript, typed double-spaced throughout (including references, tables and legends to figures), should be submitted. A checklist and authors’ declaration, both provided at the end, should accompany each manuscript. Please keep a copy of all material sent to us to guard against loss of the manuscript in postal or electronic transit (viz. a virus screening programme deleting attachments from electronic submissions). Manuscripts whether published or not will not be returned to authors.
We encourage electronic submissions at www.journalonweb.com/ijhas. The preferred file format is Microsoft Word Format (doc. & docx. file extensions). Acceptable formats for pictures, photographs, and figures are JPG, GIF and TIF. All files should be formatted using British English spellings and 12-point Times New Roman font. All files should be formatted for A4 sized paper with a 1-inch margin all around and 1.5 spacing. All pages should be numbered consecutively beginning with the title page.The authors have to submit a scanned copy of copyright form duly signed by all authors along with manuscript.
Postal submissions are not encouraged however if the authors has to submit through post, a matching electronic version on a compact disc (CD) using the file formats mentioned above should accompany the manuscript. Each manuscript received by the journal, either by post or electronically, is assigned a manuscript number and acknowledged. Please provide the manuscript number in all future communications. If you do not receive an acknowledgement within a week, please send us an email or a FAX. Efforts are made to convey an editorial decision to authors at the earliest, usually within 1 months of submission.
One author must be identified as the corresponding author. The Journal will communicate with the corresponding author if any clarification or information is needed. Comments from peer reviewers will be transmitted to the corresponding author. It is expected that the corresponding author will communicate/respond to the Journal’s queries after having consulted all the authors and will assume responsibility for all such communication as well as for the work as a whole.

 MANUSCRIPT ARRANGEMENT AND CONTENTS  Top

Manuscript should be arranged as follows:

 

Covering Letter
The covering letter should outline the importance of the paper and its appropriateness for publication in the Journal. It should specify the section of the Journal for which the submitted article is to be considered. It should also explain, with reasons, if there is any deviation from the IMRAD format. If the work has been previously published in part or whole (e.g. as an abstract or proceedings of a conference), this must be stated. Any conflicts of interest, or their absence, must be stated in writing (see below and www.icmje.org).

Title Page
This should contain the title, short title, names of all the authors (without degrees or diplomas), names and full location of the departments and institutions where the work was performed, name of the corresponding author, acknowledgement of financial support and abbreviations used. Superscripted numbers should be used after each author’s name and the department and institution corresponding to each number should be specified on the page. Names of authors should appear in the order of authorship (see below).
The title should be brief but complete and should represent the major theme of the manuscript. It should include the animal species if appropriate. A subtitle can be added if necessary. Abbreviations should not be used. The short title should not exceed 60 characters (including inter-word spaces). It will be used as a running head.
The name, telephone and fax numbers, and complete e-mail and postal addresses of the author to whom communications and requests for offprints are to be sent should be mentioned in the title page. In general, the use of abbreviations is discouraged unless they help in improving the readability of the text. The expanded form of each abbreviation should precede its first use in the text unless it is a standard unit of measurement.

Structured Abstract
The abstract (250 words) should be structured and divided into four sections: Background, Methods, Results and Conclusion(s). It should be a concise and accurate summary of the article and should not contain abbreviations, tables, figures, footnotes or references. It should not draw conclusions stronger or more expansive than those in the body of the paper. Briefly, the background should explain why the study was done, the methods provide how the study was done, the results provide the salient results along with important data and the conclusions briefly highlight the message of the study.

Introduction The introduction should state why the study was carried out and what the specific aims of the study were. It should describe the background for the study (the available knowledge), its importance and its goals. It should be brief but complete enough for the reader to understand the reasons for the study without having to read previous publications on the subject.

Methods
The validity of a study is judged by the methods used. These should be described in sufficient detail to permit evaluation and duplication of the work by others. The following should be described in this section:

  • Study design
  • Setting
  • Selection of participants
  • Interventions
  • Methods of measurement
  • Data collection and processing
  • Loss of data such as dropouts or patients lost to follow up
  • Statistical methods used
  • Ethical guidelines followed by the investigators

 

Results
These should be concise and include only the tables and figures necessary to enhance understanding of the text. Results should be presented in a logical, sequential order that parallels the organization of the methods section. The text should be used to highlight the most important aspects of the figures and tables, and to convey unique information. Data presented in tables and figures should not be duplicated in the text. Drug names, wherever used, should be generic. If the use of proprietary names is deemed a must for the study, generic names should be mentioned in parentheses. Units of Measurement SI units should be used. When reporting values for commonly studied components such as cholesterol, blood glucose, blood urea and creatinine, report the value in SI units with traditional units given in parentheses. Temperature should be expressed in degrees Celsius and blood pressure in mmHg.

Discussion
The discussion should summarize how the study findings add to the current knowledge, provide explanations for the findings, compare the study’s findings with available studies, discuss the limitations of the study and the implications for future research. Only those published articles directly relevant to interpreting the results and placing them in context should be referenced. This section should conclude with a brief summary statement. The conclusion should be based on and justified by the results of the study. The particular relevance of the results to healthcare in India should be stressed. Conclusions regarding cost-benefit should be drawn only if a specific economic analysis formed a part of the study design.

References
These should conform to the ICMJE style (www.nlm.nih.gov/bsd/uniform_requirements.html, www.icmje.org). References should be numbered in the order in which they appear in the text and these numbers should be inserted above the lines (superscripted) on each occasion the reference is cited (e.g. Sinha12 confirmed other reports13,14...). References included at the end of a sentence or part of a sentence should be placed after the punctuation mark. References cited only in tables or in legends to figures should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. Avoid using abstracts as references. For papers accepted but not yet published mention the name of the journal, the year of publication and add ‘in press’ in parentheses. Information from papers submitted for publication but not accepted should be cited in the text as ‘unpublished observations’ with written permission from the source. Avoid citing a ‘personal communication’ unless it is essential; such citations must list in parentheses in the text the name of the person and date of communication. Written permission, obtained from the author of such communications for their use in the manuscript, must be submitted to the Journal. Do not include ‘personal communications’ in the list of references. At the end of the article, the full list of references should include the names of authors, the full title of the journal article or book chapters; the title of journals abbreviated according to the Index Medicus style (www.nlm.nih.gov/bsd/uniform_requirements.html) the year of publication, the volume number and the first and final page numbers of the article or chapter. If there are six or fewer authors in the study being cited, the names of all the authors should be given. If there are more than six authors, the names of the first six authors should be given followed by et al. The authors should check that the references are accurate; lack of accuracy may result in the rejection of an otherwise adequate manuscript. Some examples of common forms of references are:
Journal Articles
Paintal AS. Impulses in vagal afferent fibres from specific pulmonary deflation receptors. The response of there receptors to phenylguanide, potato S-hydroxytryptamine and their role in respiratory and cardiovascular reflexes. Q J Exp Physiol 1955;40:89–111.
Books
Stansfeld AG. Lymph node biopsy interpretation. New York:Churchill Livingstone; 1985.
Chapters in Books
Strong MS. Recurrent respiratory papillomatosis. In: Evans JNG (ed). Scott Brown’s otolaryngology. Vol. 6. Paediatric otolaryngology. London:Butterworths; 1987:466–70.
Articles available on the internet

  • Health Sciences Library, University of Buffalo, NY. Available at http://ublib.buffalo.edu/libraries/units/hsl/infores/biomed.htm (accessed on 12 Nov 2004).
  • List of databases in medicine and related areas. Karolinska Institute, University Library. Available at http://kib.ki.se/tools/base/index_en.asp (accessed on 12 Nov 2004).

 

Tables
These should be typed in double space, each table on a separate page with the table number (in Roman numerals) and title above the table, and explanatory notes below the table. Tables should be so arranged that comparisons of interest are horizontal (across columns) and from left-to-right. The numbers of observations for each column or row (n) and marginal totals should be provided where appropriate. All abbreviations and symbols in the table must be explained in the footnote(s) to the table, even if the expanded forms have already been mentioned in the text. The units of measure must be mentioned. For footnotes in tables, the following symbols should be used in sequence of appearance: *, †, ‡, §, ||, **, ††, ‡‡,

Figures
Three complete sets of glossy prints of high quality should be submitted. The labelling must be clear and neat. All photomicrographs should indicate the magnification of the print. Use arrows or letters in contrast with the background to indicate special features. Write the first author’s last name, figure number and an arrow indicating the top on the back of each illustration lightly in pencil only. Please do not use a hard pencil or ballpoint pen. Colour illustrations will be accepted if they make a contribution to the understanding of the manuscript. Do not use clips on photographs and artwork. (See also electronic submission of manuscripts.)

Legends to figures
These should be typed in double space on a separate sheet and figure numbers (in Arabic numerals), should correspond with the order in which the figures are presented in the text. The legend must include enough information to permit interpretation of the figure without reference to the text. Any labels or abbreviations within the figure must be explained in the legend.

 JOURNAL POLICIES Top

 

Authorship
An ‘author’ is someone who has made substantive intellectual contributions to a study.
In accordance with ICMJE guidelines (www.icmje.org), authorship credit requires all the following conditions to be met.

  1. Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;
  2. Drafting the article or revising it critically for important intellectual content; and,
  3. Final approval of the version to be published.

All authors should have participated sufficiently in the work to take public responsibility for the content. All authors must sign an undertaking accepting responsibility for the submitted manuscript. Authors are required to state their exact contribution to the study; the Journal may print this information.The order of authorship should be decided by all the authors. The journal strongly discourages alterations in the sequence or deletion/addition of authors at any time after submission of the manuscript.

 

Acknowledgements
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or statistical or writing assistance. Financial and material support should also be acknowledged.

Conflict of interest A conflict of interest exists when a financial or personal relationship of the author may inappropriately influence his or her actions. Conflicts may be personal, commercial, political, academic, or financial. Some examples of financial conflicts of interest include employment, research funding (received or pending), stock or share ownership, payment for lectures or travel, consultancies and non-monetary support. Conflicts, or their absence, must be stated in writing by all authors at the time of submission of the article. The Journal may use information disclosed in conflict of interest and financial interest statements as a basis for editorial decisions. Sources of full or partial funding or other support for the research must be declared. For more information please see www.icmje.org.

Protection of human subjects and animals in research
All studies conducted on human subjects or animals should be approved by the ethics committee or the institutional review board of the institution where the study was performed. When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national). When reporting experiments on animals, authors should indicate whether the institutional and national guidelines for the care and use of laboratory animals were followed (see ICMR guidelines: icmr.nic.in/ethics_SOP.pdf and icmr.nic.in/animal_ethics.htm).

Patient confidentiality Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients’ names, initials or hospital numbers, should not be revealed in written descriptions and photographs. If it is not possible to ensure anonymity, written, informed consent should be obtained from the patient and submitted to the Journal. Identifying details should be omitted if these are not essential but patient data should not be altered to attain anonymity.

Copyright
Authors must agree in writing to transfer to the Journal the copyright for all material submitted, in case of its publication by the Journal. The published manuscript may not be reproduced elsewhere, wholly or in part, without the prior written permission of the Journal.

Plagiarism
Plagiarism is the use of others’ published and unpublished ideas or words (or other intellectual property) without attribution or permission, and presenting them as new and original rather than derived from an existing source. This applies to all forms of documents, published (print or electronic) or unpublished. Authors should make sure that their manuscripts are free from plagiarized material. Providing a reference to the material quoted verbatim from previously published material does not absolve the user of plagiarism. Detection of plagiarism would lead to rejection of the manuscript and debar the publication of any material from the concerned authors for at least three years. The Journal may also send this information to the head of the institution where the authors work with a request for an inquiry in the matter. The Journal may also publish such correspondence in its pages to inform its readers of scientific misconduct.

Dual submission and duplicate publication
The Journal strongly disapproves of ‘Dual submission’, i.e. the submission of the same article simultaneously to different journals for consideration for publication. The authors must give an undertaking (see ‘Author’s declaration’ below) stating that the manuscript has not been submitted to another journal for consideration for publication nor has a substantial part of it been published previously. They should disclose details of any similar or closely-related paper(s) previously published, in press or those currently under review at another Journal. Previous publication of an abstract in the proceedings of meetings (print or electronic) does not preclude subsequent submission for publication, but this information must be provided at the time of submission. In case the manuscript has already been published elsewhere, in any form, details of such publication (including a copy of the submitted/published manuscript) and the reason for submission in the present form must be stated at the time of submission in the covering letter. If dual submission or duplicate publication is found to have occurred, the manuscript will be rejected and the authors barred from future submissions. The Journal may also send this information to the head of the institution where the authors work with a request for an inquiry in the matter. The Journal may also publish such correspondence in its pages to inform its readers of scientific misconduct and such papers may be retracted.

Peer Review
All articles submitted to the Journal are peer-reviewed. The process may differ depending upon the category to which the manuscript belongs. Most of the articles are assessed by two reviewers. Peer reviewers are experts in their chosen field who provide the Journal a written assessment of the strengths and weaknesses of manuscripts, with the aim of identifying the most appropriate and best material for the Journal. Authors may suggest the names and addresses of two experts who, in the authors’ opinion, are best qualified to review the paper. Suggested reviewers should not be recent collaborators or co-authors (within the past 3 years), nor should they have provided substantial advice or critique of the submitted manuscript. Authors may also provide the names of reviewers they wish to be excluded, giving reasons for such a request. The Journal reserves the right to decide on the choice of reviewers. All reviewers are expected to inform the Journal about any conflict of interest while reviewing articles.

Pre-publication proofs and offprints
Proofs of articles, prior to their publication, are provided to authors. These will be sent either by FAX or electronically. The authors may make only the necessary minor corrections at this stage and should answer any queries marked for their attention. The proofs should be returned, after corrections and answering all queries, within 2 days electronically to journal@jssuni.edu.in or sent by Fax to 08212548394. A delay in returning proofs may lead to a delay in publication. Authors of published original articles can download their articles in PDF format from the website. A copy of the article will also be sent through e-mail.

Rejection Based on the comments of reviewers and in conformity with the policies of the Journal, manuscripts found unsuitable for publication will be rejected. The corresponding author will be informed of the rejection, and comments of the reviewers, if relevant, will be provided. The manuscript will not be returned.

Contributors' form  Top

(to be modified as applicable and one signed copy attached with the manuscript)

Manuscript Title:

______________________________________________________________________________
I/we certify that I/we have participated sufficiently in contributing to the intellectual content, concept and design of this work or the analysis and interpretation of the data (when applicable), as well as writing of the manuscript, to take public responsibility for it and have agreed to have my/our name listed as a contributor.

 I/we believe that the manuscript represents valid work. Neither this manuscript nor one with substantially similar content under my/our authorship has been published or is being considered for publication elsewhere, except as described in the covering letter. I/we certify that all the data collected during the study is presented in this manuscript and no data from the study has been or will be published separately. I/we attest that, if requested by the editors, I/we will provide the data/information or will cooperate fully in obtaining and providing the data/information on which the manuscript is based, for examination by the editors or their assignees. Financial interests, direct or indirect, that exist or may be perceived to exist for individual contributors in connection with the content of this paper have been disclosed in the cover letter. Sources of outside support of the project are named in the covering letter. 

I/We hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership, including any and all rights incidental thereto, exclusively to the International Journal of Health & Allied Sciences, in the event that such work is published by the International Journal of Health & Allied Sciences. The International Journal of Health & Allied Sciences shall own the work, including

  1. copyright;
  2. the right to grant permission to republish the article in whole or in part, with or without fee;
  3. the right to produce preprints or reprints and translate intouages other than English for sale or free distribution; and
  4. the right to republish the work in a collection of articles in any other mechanical or electronic format.

We give the rights to the corresponding author to make necessary changes as per the request of the journal, do the rest of the correspondence on our behalf and he/she will act as the guarantor for the manuscript on our behalf.

All persons who have made substantial contributions to the work reported in the manuscript, but who are not contributors, are named in the Acknowledgment and have given me/us their written permission to be named. If I/we do not include an Acknowledgment that means I/we have not received substantial contributions from non-contributors and no contributor has been omitted.

Name Signature Date signed
1 --------------- --------------- ---------------
2 --------------- --------------- ---------------
3 --------------- --------------- ---------------
4 --------------- --------------- --------------- (up to 4 contributors for case report/ images/ review)
5 --------------- --------------- ---------------
6 --------------- --------------- --------------- (up to 6 contributors for original studies)

 

Click here to download copyright form

 

These ready to use templates are made to help the contributors write as per the requirements of the Journal.

Save the templates on your computer and use them with a word processor program. 
Click open the file and save as the manuscript file.

In the program keep 'Document Map' and 'Comments' on from 'View' menu to navigate through the file. 


Download Template for Original Articles/ABSTRACT Reports. (.DOT file)

Download Template for Case Reports.  (.DOT file)

Download Template for Review Articles.  (.DOT file)

Download Template for Letter to the Editor.  (.DOT file)

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